Think of us as a giant prop house that exists to help our clients bring their aesthetic vision to life! We offer a highly curated collection of really awesome rental items and we rent them out to awesome people who want cool things for their events, photoshoots, and productions.

Our collection consists of modern & vintage rental items and we have everything from Micro Wedding Packages to pre-styled options in addition to hundreds of ala’ carte rentals and lots of other small details often needed for an event.

We offer custom design services for those seeking a more customized experience. For our clients who prefer to be more hands-off, we offer on-site styling services to create the picture perfect event from start to finish.

All Rental orders must meet local, regional and seasonal minimum order requirements before services, special orders, taxes and fees. These start anywhere between $500 – $750 depending on the season and increase with distance traveled from our warehouse in Brevard, NC.

We would be happy to work with you in the rental selection process but the quickest way to get pricing and availability for our rentals is to create and submit a “wishlist” on our website. We will send you a proposal within 1-2 business days regarding item availability and pricing.
From time to time for reasons unknown, submitted wishlist & and the occasional email don’t make it through our online system. We do our best to respond to all inquiries within 24-48 business hours. If you don’t hear back regarding a submission or an inquiry please try again, because chances are we didn’t get it!

If you are inquiring about event design, custom designed packages or event styling please see the section on How do I get a proposal?

We mostly stick to Western North Carolina and surrounding areas. We regularly service the following areas of Western North Carolina, including but not limited to; Brevard, Mills River, Fletcher, Asheville, Leicester, Waynesville, Hendersonville, Lake Toxaway and Cashiers. Please inquire to see if we service your region and what the minimum order requirement may be.

Our delivery fees are custom per event and based on the following; size of order, distance traveled and labor involved. Please inquire about getting a customized travel quote specific for your wedding or event.

Unfortunately, we do not allow warehouse pickups at this time.

In order to guarantee an item’s availability for your event date we require a 50% non-refundable retainer and a signed rental contract. 

Once you are ready to move forward with your order, we will gather more information about you and your event. We work with a secure online reservation system which allows clients to pay the required 50% non-refundable retainer and sign our rental contracts in the same place online, making it a smooth process from start to finish.

Rental fees cover the rental cost of the individual item you are renting for your event.

Please keep in mind that our rental fees do not include the following; Event Design, Event Styling, Chair Placement, Delivery / Pickup unless otherwise noted in an item’s description. These are all additional services that incur additional fee’s.

Once you have a date and a venue for your event, we’re happy to put together a custom proposal for you! These are the different ways we can make that happen;
Create a Wishlist by adding your favorite rental items together and submitting them to us through our site
Drop us a line by using our contact form
Shoot us an email at hello@vintageindigorentals.com
Give us a shout at 828-367-7528

All rentals are the responsibility of the client from the time they are delivered to your event until we return for pickup. In the event of a damaged or missing item, fees are assessed within 10 days of your rental pickup. Clients, planners & venue management will be notified via email or phone call of the missing or damaged items.  Clients will receive photos of damage(s) (when applicable) along with an itemized invoice with  repair / replacement cost and the credit card on file will be charged for incidentals.

A Damage waiver fee is an industry-standard fee charged by rental companies that tend to range between 6% – 13%. We require our clients to accept a non-refundable 10% damage waiver fee on all orders. This covers normal wear & tear on our collection, small quantities of breakage & lost items such as but not limited to; plate ware, flatware, glassware, pillows, votives, etc.

However, this damage waiver fee does not cover gross negligence such as but not limited to; standing/dancing on furniture, children with sharpies, stains on neutral pieces from that person who had one too many glasses of red wine, pieces not protected from animals or items left out in inclement weather.

Of course! Once an order is booked, you can drop items up to 31 days prior to your event date without penalty. Final payments are required 30 days prior to your event and any deductions to your order, after your final payment has been made, will be issued an “in-house” credit. This credit can be used toward different/additional rentals for your event. This credit is non-transferrable and can not be rolled over for any future events.  Should you choose not to use this credit, it will expire on the event date.

You can add rental items to your order at any time, but these are subject to availability and an additional retainer/payment may be required.

We understand things come up making you unable to follow through with your rental contract. Should you cancel your order 31 days or more from your event date, we retain our 50% non-refundable retainer. If your order is canceled 30 days or less from your scheduled event date, we retain the full amount paid and a refund will not be issued.

You may browse our rental collection online or you can schedule a time to view our inventory in-person at our warehouse in Brevard, NC. We are not open to the public and require appointments for all warehouse visits. We are happy to accommodate weekend visits when possible, but we are often out of the warehouse tending to our clients’ events Friday, Saturday and Sunday. Warehouse visits are limited to 60 minutes and while we are animal & kids lovers ourselves, we ask that you please do NOT bring them with you. However, we highly encourage you to bring anyone who can help you in the rental selection & decision making process; planners, florist, friends & family.

Please be advised, we are not set up as a showroom and we have a large warehouse with huge shelves full of furniture & decor. The majority of our items are stacked & strategically organized to fit within our shelving space and If you want to see a specific item, please let us know ahead of time and we will do our best to make it available to view for your visit. However, we can not guarantee an item’s availability for in person viewing, as we often have items out on events. We are happy to accommodate requests for in-person mockups for all orders totaling $1,500.00 or more in rental items. Unfortunately, we are not able to run mockups for ceremonies, sweetheart tables, tablescapes or lounges for any orders that do not meet this requirement.

If you’re looking for something we don’t have, but would love to rent… give us a shout! We’re always open to chatting about what we can possibly source or produce. Many items in our inventory are waiting to get their headshots taken for the website, so there’s a chance we might have what you need.

We require a credit card for deposits on all orders, via our online payment system. Any remaining balance on your order will be automatically billed to that credit card 30 days prior to your scheduled event date.

Our Micro Wedding Packages include all set up & styling from our delivery team, but there is a little bit of cleanup required with these packages, post-event. This is typically handled by coordinators, caterers, hired event staff, or friends and family depending on your event.  If you do decide to book one of these packages with us, we will discuss those details with you during the booking process.  

“Special Order” items do not count toward rental minimum requirements and they can NOT be dropped from your order once they have been ordered on your behalf.  If you have special order items with us and you want to increase numbers on these items as your event date approaches  – we can not guarantee we will be able to provide you with increased quantities on short notice. We require a minimum notice of (45) days to determine if we are able to fulfill a request for increased quantities of special order items.